Microsoft great plains implementation for midsize & large corporation: lockbox dispensation - software
Microsoft Great Plains is now targeting large and midsize businesses and being experienced ERP has advanced, but still very clean in use modules and features: Lockbox Dealing out for Financial records Receivables, Customer/Vendor Consolidation, Multicurrency etc. We'll try to cover these skin texture in the chain of small articles to help conclusion maker and end user be au fait with the article and how does it work to make a conclusion to acquire extra nice modules. In our estimation large corporation, which had to use ERP with rich functionality in the past, doesn't have to do it in our new time. There are few reasons to button to cheaper ERP, the most crucial are: catalog platform reliability advance - at the present time MS SQL Attendant does exceptional job and has most of the previous shakiness and maintenance issues resolved. The agree with analyze - MS Windows attendant is now close to be careful as a solid rock and you do not have to reboot it on the conventional basis to fix all the types of "memory leaks", etc. OK, lets assess Lockbox processing:
? Customer Matching. This is considerably the ask about generic lockbox attention - which fundamentally imports text file, conventional from your bank and matches them with client invoices, debit memos and miscellaneous charges. The distrust typically sounds like this - in our Great Plains CustomerID is another from bank client ID. This is right, but each check has Bank Bank account Digit and Bank Dull Number, identifying the customer, all you need to do is - cautiously appraisal first doling out and enter this buyer info, or open it here: Cards>>Sales>>Lockbox Bank Fine points - and next time you get check from this consumer - lockbox will catch and associate it. This is true even in the case of hand on paper check.
? Invoice Add up to Matching. This is a bit tricky question, and you can't catch bill of lading come to from hand printed check. In spite of this when we are conversation about large businesses - these checks have invoices printed. If you bank has so-called Consequential Clearinghouse (ACH) lockbox file configure - it can bestow bill of lading digit line if the check is issued by corporate or midsize conventional business. In the case of ACH footer will have prefix 6 and line prefix 4.
? No Bill of lading Add up to Matching. This is still OK if you have a lot of small customers with one or few outstanding invoices. In this case - use autoapply method. You can have array of apply criteria: None, Certificate Add up to (when you have ACH), Due Date/Oldest Document, Due Date/Oldest Bill (other than invoices you apply manually), Article Date, Aspect Invoices (and you denote them in the list)
? Additional Considerations. Almost if you have corporate balance in any bank - lockbox doling out module does the job - for the reason that you map lockbox file at your will in Lockbox Maintenance screen: Cards>>Sales>>Lockbox
? Customization Options. Lockbox is Adroitness piece, so it is in the hand of Adroitness Developer, if you need to convalesce it for your corporation. VBA Modifier and Continuum are also available. Also feel free to use new tools, such as Extender or eConnect.
Good luck and you can continually seek our help in customization, implementation, integration and support. Call us: 1-866-528-0577 or 1-630-961-5918, help@albaspectrum. com
Andrew Karasev is Chief Knowledge Administrator in Alba Spectrum Technologies - USA countrywide Great Plains, Microsoft CRM customization company, plateful Chicago, California, Arizona, Texas, Florida, Georgia, New York, Australia, UK, Canada, Continental Europe, Russia and having locations in compound states and worldwide ( http://www. albaspectrum. com ), he is Dexterity, SQL, C#. Net, Gemstone Hearsay and Microsoft CRM SDK developer
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