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How to make charismatic and efficient powerpoint presentations - software


Microsoft PowerPoint has dramatically distorted the way in which college and affair presentations are made. This commentary outlines few tips on building more actual and appealing PowerPoint presentations.


  • Keep the phrasing clear and simple. Use active, visual language. Cut needless words - a good rule of thumb is to cut paragraphs down to sentences, sentences into phrases, and phrases into key words.
  • Limit the come to of words and lines per slide. Try the Rule of Five - five words per line, five lines per slide. If too much text appears on one slide, use the AutoFit aspect to split it among two slides. Click in the placeholder to demonstrate the AutoFit Options close (its badge is two horizontal lines with arrows above and below), then click on the badge and decide Split Text Among Two Slides from the submenu.
  • Font size for titles must be at least 36 to 40, while the text body must not be lesser than 24.
  • Use only two font styles per slide - one for the title and the other for the text. Decide two fonts that visually difference with each other. Garamond Avenue Condensed and Brunt are good for titles, while Garamond or Tempus Sans can be used for the text body.
  • Embed the fonts in your presentation, if you are not sure whether the fonts used in the presentation are acquaint with in the laptop that will be used for the presentation. To embed the fonts: (1) On the File menu, click Save As. (2) On the toolbar, click Tools, click Save Options, choose the Embed TrueType Fonts check box, and then decide on Embed typeset in use only.
  • Use flag sparingly; two to three at most. You may use one color for all the titles and an added for the text body. Be coherent from slide to slide. Decide on a font color that contrasts well with the background.
  • Capitalizing the first communication of each word is good for the title of slides and suggests a more conventional condition than having just the first communication of the first word capitalized. In bullet point lines, benefit from the first word and no other words but for they as a rule act capped. Upper and lower case print is more comprehensible than all assets letters. Moreover, flow styles designate that using all center inscription means you are shouting. If you have text that is in the wrong case, choose the text, and then click Shift+F3 until it changes to the case style that you like. Clicking Shift+F3 toggles the text case amid ALL CAPS, lower case, and Opening First city styles.
  • Use bold or italic letters for emphasis. Avoid underlining, it clutters up the presentation.
  • Don't base bulleted lists or text. It is perplexing to read. Left align except you have a good analyze not to.
  • Run "spell check" on your show when finished.


  • Keep the circumstances consistent. Simple, light textured backgrounds work well. Complex textures make the contented hard to read.
  • If you are forecast to use many clips in your slides, choose a white background. If the venue of your presentation is not adequately light-proof, choice a dark-colored conditions and use any light color for text.
  • Minimize the use of "bells and whistles" such as sound effects, "flying words" and compound transitions.
  • Don't use red in any fonts or backgrounds. It is an emotionally overwhelming color that is challenging to see and read.
  • Many free templates are accessible for download at http://www. brainybetty. com/MENUPowerPoint. htm and http://www. soniacoleman. com/templates. htm .


  • Animations are best used subtly; too much flash and beckon can distract and annoy viewers.
  • Do not rely too a great deal on those similes that were at first affluent on your mainframe with the rest of Office. You can by a long way find apt clips on any topic because of Google Images. While probing for images, do not use long hunt phrases as is commonly done while incisive the web - use definite words.
  • When importing pictures, make sure that they are lesser than two megabytes and are in a . jpg format. Superior files can slow down your show.
  • Keep graphs, charts and diagrams simple, if possible.
  • Use bar graphs and pie charts as a substitute of tables of data. The consultation can then as soon as pick up the relationships.


  • If you want your presentation to absolutely open in the slide show view, save it as a slide show file using the next steps.
  • Open the presentation you want to save as a slide show.
  • On the File menu, click Save As.
  • In the Save as type list, click PowerPoint Show. Your slide show file will be saved with a . pps file extension.
  • When you double-click on this file, it will by design start your presentation in slide show view. When you're done, PowerPoint inevitably closes and you arrival to the desktop. If you want to edit the slide show file, you can constantly open it from PowerPoint by clicking Open on the File menu.
  • Look at the audience, not at the slides, at whatever time possible.
  • If using a laser pointer, don't move it too fast. For example, if gyrating a come to on the slide, do it slowly. Never point the laser at the audience.
  • Black out the barrier (use "B" on the keyboard) after the point has been made, to put the focus on you. Press the key again to carry on your presentation.
  • You can use the shortcut appreciation [Ctrl]P to admittance the Pen tool for the duration of a slide show. Click with your mouse and drag to use the Pen tool to draw for the duration of your slide show. To erase the whole lot you've drawn, press the E key. To turn off the Pen tool, press [Esc] once.


Master Slide Set-Up:
The "master slide" will allow you to make changes that are reflected on every slide in your presentation. You can alteration fonts, colors, backgrounds, headers, and footers at the "master slide" level.

  • First, go to the "View" menu.
  • Pull down the "Master" menu.
  • Select the "slide master" menu.
  • You may now make changes at this level that meet your presentation needs.

    Preparing the Handout:
    In PowerPoint, elect File | Send To | Microsoft Word. In the Send To Microsoft Word dialog box, decide Outline only to conceive a text-only document, and click on OK. Minor modifications on this authenticate will give you a newsletter that can be disseminated to the audience.

    Create visually appealing slides by adhering to these tips, to guarantee that the addressees is not distracted from the points you have to make.

    Dr. Shahul Ameen, M. D. is a Doctor of psychiatry based in Ranchi, India. He edits a entrance with in order on mental healthiness and Psychiatry, and a address list of Indian websites on mental health.

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