Software informational articles

Microsoft crm: data conversion ? import from act! - software

 

Best Software Act! is very accepted CRM for small and mid-size organization. This coordination attracts affair owner by its low price, plus arrangement is very easy to use. But if your affair is budding you ought to reach the flash to instigate more cutting edge CRM solution. Accepted ask is - how do we bring round the data from Act! to new CRM elucidation and the mapping of your items for conversion. You would in all probability like to avoid worker data entry with budding many errors and mistypes. Arrogant that you are IT specialist, we'll give you mechanical side of Act to MS CRM data migration:

? First you need to download Act! SDK from Best Software website

? Establish Act! SDK on the computer, where you plan to do programming

? We'll use asynchronous data export/import model, this means that we'll aim the system, containing two parts: export into XML and this XML file import into the CRM

? Lets code Act! data export application, we'll use C# to adopt Act Framework classes, we'll need these libraries:

using Act. Framework;
using Act. Framework. Activities;
using Act. Framework. Companies;
using Act. Framework. ComponentModel;
using Act. Framework. Contacts;
using Act. Framework. Database;
using Act. Framework. Groups;
using Act. Framework. Histories;
using Act. Framework. Lookups;
using Act. Framework. MutableEntities;
using Act. Framework. Notes;
using Act. Framework. Opportunities;
using Act. Framework. Users;
using Act. Shared. Collections;

? To attach to Act! database:

ActFramework framework = new ActFramework();

framework. LogOn("Act Username", "password", "SERVER", "Database");

? Now we need Act field names to map them with the fields in the MS CRM:

private void ShowContactsFieldsDescriptions(ActFramework framework) {

ContactFieldDescriptor[] cFields = framework. Contacts. GetContactFieldDescriptors();

ContactFieldDescriptor cField;

for(int x = 0; x < cFields. Length; x++)

{

cField = cFields[x];

Console. WriteLine("Table Name: {0}", cField. TableName);

Console. WriteLine("Column Name: {0}", cField. ColumnName);

Console. WriteLine("Display Name: {0}", cField. DisplayName);

Console. WriteLine("ACT Field Type: {0}", cField. ACTFieldType);

Console. WriteLine("");

}

}

? Let's get associate list and construct the file for import directions to MS CRM:

ContactList cList = framework. Contacts. GetContacts(null);

FileInfo t = new FileInfo("Contacts. xml");

StreamWriter stw = t. CreateText();

? Now we form export data:

for (int i = 0; i < cList. Count; i++) {

string strContactXml = "";

ContactFieldDescriptor cField;

Object oValue;

// First Name

cField = framework. Contacts. GetContactFieldDescriptor("TBL_CONTACT. FIRSTNAME");

oValue = cField. GetValue(cList[i]);

if (oValue != null && !(oValue. ToString(). Trim(). Equals("")))

strContactXml += "[CDATA[" + oValue. ToString() + "]]";

// Last Name

cField = framework. Contacts. GetContactFieldDescriptor("TBL_CONTACT. LASTNAME");

oValue = cField. GetValue(cList[i]);

if (oValue != null && !(oValue. ToString(). Trim(). Equals("")))

strContactXml += "[CDATA[" + oValue. ToString() + "]]";

else

strContactXml += "" + "N/A" + "";

// Salutation

cField = framework. Contacts. GetContactFieldDescriptor("TBL_CONTACT. SALUTATION");

oValue = cField. GetValue(cList[i]);

if (oValue != null && !(oValue. ToString(). Trim(). Equals("")))

strContactXml += "[CDATA[" + oValue. ToString() + "]]";

// Job Title

cField = framework. Contacts. GetContactFieldDescriptor("TBL_CONTACT. JOBTITLE");

oValue = cField. GetValue(cList[i]);

if (oValue != null && !(oValue. ToString(). Trim(). Equals("")))

strContactXml += "[CDATA[" + Regex. Replace(oValue. ToString(), " ", "
") + "]]";

? This is only portion of the data, that could be transferred into CRM, the whole list of fields is too long for small article, but your could aim the whole list of most wanted fields. Please, pay elite concentration to change
HTML tag - this is necessary for text data convey into CRM

? Next is import attention creation. We will not express here link to MS CRM facts - choose read Microsoft CRM SDK if you need this examples. We'll concentrate on the description of the import.

The XML export file ought to look like this:

[CDATA[John]][CDATA[Smith]][CDATA[John]][CDATA[1234 W. Big River]][CDATA[Chicago]][CDATA[IL]][CDATA[123456]][CDATA[Toy Corporation]]{4F1849C3-9184-48B5-BB09-078ED7AB2DAD}

? Reading, parsing and MS CRM be against conception look is more or less simple:

Microsoft. Crm. Platform. Proxy. BizUser bizUser = new Microsoft. Crm. Platform. Proxy. BizUser();

ICredentials certificate = new NetworkCredential(crmUsername, crmPassword, crmDomain);

bizUser. Url = crmDir + "BizUser. srf";

bizUser. Credentials = credentials;

Microsoft. Crm. Platform. Proxy. CUserAuth userAuth = bizUser. WhoAmI();

// CRMContact proxy object

Microsoft. Crm. Platform. Proxy. CRMContact associate = new Microsoft. Crm. Platform. Proxy. CRMContact ();

contact. Credentials = credentials;

contact. Url = crmDir + "CRMContact. srf";

CorrectXML("Contacts. xml", userAuth. UserId);

StreamReader booklover = File. OpenText("Contacts. xml");

string input = null;

while ((input = reader. ReadLine()) != null)

{

string strContactId = contact. Create(userAuth, input);

Console. WriteLine("Contact {0} is created", strContactId);

log. Debug("Contact " + strContactId + " is created");

}

? Just be concerned about in more information CorrectXML behave - it spaces OwnerId into XML associate tree:

private void CorrectXML(string fileName, line userId) {

File. Move(fileName, fileName + ". old");

StreamReader booklover = File. OpenText(fileName + ". old");

FileInfo t = new FileInfo(fileName);

StreamWriter author = t. CreateText();

string input = null;

while ((input = reader. ReadLine()) != null)

{

input = Regex. Replace(input, "{_REPLACE_ME_}", userId);

writer. WriteLine(input);

}

reader. Close();

writer. Close();

File. Delete(fileName + ". old");

}

? Finally, we are launching export, import, breach MS CRM and looking at the acquaintance list, transferred from Act!

? Break free task would be Sales data from Act!, Notes etc. - we plan to express them in the hope articles

Good luck with integration! If you want us to do the job - give us a call 1-630-961-5918 or 1-866-528-0577! help@albaspectrum. com

Andrew Karasev is Lead Software Developer in Alba Spectrum Technologies - USA countrywide Great Plains, Microsoft CRM customization company, plateful clients in Chicago, Houston, Atlanta, Phoenix, New York, Los Angeles, San Francisco, San Diego, Miami, Denver, UK, Australia, Canada, Europe and having locations in many states and globally ( http://www. albaspectrum. com )


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