Software informational articles

Outlook... not just for email! using your outlook calendar - software

 

Microsoft Outlook is one of the most extensively used software programs for email, but if you're only using it for email, you're gone astray out on a great productivity tool! This month's article looks at a few ways you can use the Outlook calendar to make scheduling easier.

* Add community holidays to your calendar automatically.

On the Tools menu, click Options, and then click Calendar Options. Under Calendar options, click Add Holidays. Cliquey the check box next to each country/region whose holidays you want to add to your Calendar, and then click OK. Your own country/region is by design selected. Color code your appointments.

* When you cliquey a label for each appointment, Outlook will assign it a color, cartoon interest to your most central behavior and allowing you to see at a glance how you are expenses your time. The obtainable labels are:

  • Important - Red

  • Business - Blue

  • Personal - Light Green

  • Vacation - Gray

  • Must Apply your mind - Orange

  • Travel Compulsory - Aqua

  • Needs Groundwork - Olive Green

  • Birthday - Purple

  • Anniversary - Dark Green

  • Phone Call - Yellow

  • None - White

* Turn a idea into an appointment or task.

What's the quickest way to deal with an email alluring you to a conference or event?

Drag the communication onto your Calendar and a new appointment will be created. The total letter will arrive in the information divide up - all you need to do is edit the area of interest line, location, date and time! Send an RSVP if necessary, and now you can cancel the email!

Not sure if you're going to attend? Set "Show time as" to "Tentative" and the appointment will demonstrate with a dashed border moderately than a solid one. In this case you ought to also drag the idea onto your Task Pad and a new task will be created. Edit the branch of learning line to be a reminder to catalog for the event, and set the due date early an adequate amount that you won't miss out if you choose to go.

* Print pages for your paper planner.

If you like the idea of using the Outlook calendar, but are more comfortable using a paper planner, Outlook allows you to print pages in daily, weekly or monthly layouts, formatted to fit a category of ad planners. Print the whole year, or just today's schedule!

* It's not just about work.

There are many websites that allow you to download schedules right into your Outlook calendar, plus sports teams and TV stations, among many others. You'll never have to miss your choice team or show, and just think of the time you'll save!

--

Permission is approved to use this article, as long as the "About the Author" bit counting the link to http://www. organizedassistant. com cadaver intact. An email let me know which critique you have used and where would be appreciated.

About The Author

Janet Barclay, Ordered Assistant, is a Certified Organizer, Virtual Aide and Time Management Consultant. For more in a row visit http://www. organizedassistant. com.

info@organizedassistant. com


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